# What do we do about tools staff are already using without approval?

> Add unapproved tools to the AI register, not a ban list.

Source: https://meshin.co/faq/what-do-we-do-about-tools-staff-are-already-using-without-approval
Updated: 2026-10-02

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Add unapproved tools to the AI register, not a ban list. That beats banning them, which just pushes the same behaviour further underground. The Retainer's first step is exactly this: inventory the AI tools and data flows already in the building, then write a data classification and an acceptable-use policy your engineers can actually follow.